RVHM Terms & Conditions

1. The Roding Valley Half Marathon is organised by Woodford Green AC with Essex Ladies under a Road Race Licence granted by UK Athletics.  A condition of entry is that you abide by these terms and the rules of competition as laid down by UK Athletics.

2.  Runners should be over 17 on the day of the race.

3.  By taking part in this race, runners are declaring themselves fit to take part in a half marathon race.  If in doubt they should consult a doctor before deciding to take part.

4.  We do not seek to discourage disabled athletes to take part, however we ask any such athletes to discuss their circumstances with the race organisers to jointly assess whether the course is safe and suitable for them.

5.  Race marshals and other officials are there to help ensure the safety of all runners.  Runners are asked to comply with all instructions/directions from the marshals in particular when crossing roads or junctions.  Failure to do so could lead to disqualification from the race.  Nevertheless it would be impossible to marshal every possible side road or other hazard so runners are asked to take as much caution during the race as they would whilst training on their own.

6.  The use of personal stereos during races is prohibited for safety reasons as it may prevent runners from hearing oncoming traffic or instructions from the marshals.  Anyone seen wearing one will be asked to relinquish it to a marshall or risk being disqualified from the race.  This is a UK Athletics requirement and our race licence depends upon it.  Do not try and negotiate with the race organiser on this one – sorry!

7.  In 38 years of organising the race there has never been a cancellation.  In the unlikely circumstances of the race needing to be cancelled for reasons outside the organisers control, unfortunaletly no refunds of entry fees can be offered.  Such reasons may include but not be limited to adverse weather conditions or other circumstances making the course unsafe, instructions from the Police or other public bodies.

8.  No refunds of entry fees can be offered if a runner decides to withdraw from the race.

9.  The race will start at the advertised time.  Runners are responsible to ensure that they have enough time to arrive at the event, collect any numbers/timing chips (if not pre-collected) and prepare for the race.

10.  The race will be timed using a chip timing system.  Runners are responsible for ensuring that these are correctly attached to their running shoes (see instruction video and photograph on the Information page).  Failure to attach the chip correctly may result in times not being recorded.  Numbers should be attached to the FRONT of your running top/vest and be clearly visible to the officials.


11.  Timing chips will be removed by the marshals in the finish area.  If you have collected your chip in advance and don’t run, or fail to hand it in at the finish, please try to return these to the race venue or the race organiser.  You will be contacted by email to request the return of your missing chip.

12.  We do have a baggage deposit area in our clubhouse and any valuables or other kit left here or elsewhere at the race venue is done so at the runners risk.  In our long history we are not aware of any problems in the past, but the organisers cannot be responsible for any loss.

13.  By providing your email address as part of your entry details, you accept that the race organisers will contact you via email to provide information on the race, updates as required and the results afterwards.  We will also send you information about next year’s race, but you will remove you from our database if you request after this year’s race.

RVHM Sponsors

We would like to acknowledge our sponsors and thank them for the continued support

Haslers Chartered Accountants and Business Advisers

click here for their website

Haslers is a top 40 UKfirm of chartered accountants based in Loughton, Essex with considerable experience in providing accountancy, taxation and business advisory services to the SME sector.

Old Station Road, Loughton, Essex,  IG10  4PL

Tel: 020 8418 3333             Fax: 020 8418 3334

E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.   Website: www.haslers.com





click here for their website


Thanks, too, to Loughton Self Hire for the provision of transportation for delivering water


RVHM Charity Partners

We have two charity partners for 2020 - ELHAP and Haven House.

We realise that many of you will have your own "favourite charities", but if you are looking for a worthy local cause, we'd ask you to please consider one of these two.  Upon registration there is an option to indicate your interest in supporting either of them and if you click on the box, we will pass your details onto either charity so they can get in touch with you.

Based in over 5 acres of woodland, with a vast adventure playground and nature reserve, ELHAP gives disabled children the chance to "just be kids”. Children can fly through the air on the zip wire, climb through underground tunnels, build dens in the woods, and experience the joys of cooking over an open fire. ELHAP has been hit hard by the financial down-turn and urgently needs your support.

If you would like to support ELHAP through your run or find out more about their work please visit: www.elhap.org.uk


Based in Woodford Green, Haven House Children’s Hospice believes that no family should have to face alone the difficulties of looking after a child with a life-limiting condition.

We provide a range of services to the child and their families to support them through the most difficult circumstances imaginable. We offer planned respite, short break and end-of-life care, as well as services designed to improve emotional and physical wellbeing, across The White House, our Holistic Care Centre and in our local community. These include music therapy, therapeutic yoga, physiotherapy, complementary therapies, counselling, family support, coffee mornings for parents, play, Buddies (a sibling support group) and toy home loan.

Since 2003, and particularly in the last five years, the growth in demand for our services has been dramatic. Since opening we have supported over 900 families across North and North East London, West Essex and East Hertfordshire.

Working in partnership, we deliver these services whenever and wherever our families need them. In order to do this, the hospice relies on the support and generosity of the local community, with only 19% of services funded by government sources.

For more information, please visit www.havenhouse.org.uk 



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